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Joint Effort to Combat Identity Theft

IRS, States and Tax Industry Combat Identity Theft and Refund Fraud on Many Fronts

FS-2016-1, January 2016

Combating identity theft is a top priority, and across the IRS many important steps are being taken to fight it. A key part of this involves the Security Summit Initiative, a unique partnership between the IRS, state revenue departments and the private-sector tax industry leaders.

This unprecedented Security Summit Initiative is the first public-private partnership of its kind. Our objective was putting new and innovative safeguards in place to protect taxpayers in time for the 2016 filing season.

By working together, the IRS, state tax administrators and private-sector tax industry leaders will help protect taxpayers’ information and the integrity of the federal and state tax systems.

In addition, through the “Taxes. Security. Together.” campaign, the Security Summit Initiative is reaching out to taxpayers to enlist their help in the battle against identity theft and refund fraud. The campaign urges everyone to take an active role in protecting their personal and financial information both online and at home. With the public’s help, the Security Summit Initiative participants hope to amplify the new security protections it’s putting in place.

Refund Fraud Detection and Prevention

For several years, the IRS has fought aggressively against refund fraud, which includes identity theft. In calendar year 2015, through November, the IRS rejected or suspended the processing of 4.8 million suspicious returns. So far, we stopped 1.4 million confirmed identity theft returns, totaling $8 billion. Additionally, through November we stopped $2.9 billion worth of refunds in other types of fraud. That’s a total of $10.9 billion in confirmed fraudulent refunds protected.

Many new safeguards in place will be invisible to taxpayers but invaluable in helping fight against the stolen identity refund fraud. Many changes are designed to better authenticate the taxpayer’s identity and the validity of the tax return at the time of filing.

The most visible change will be new password protections for private-sector tax software accounts. New standards require a minimum 8-digit password using a combination of letters, numbers and special characters. There also will be new security questions, new lock-out features and new ways to verify emails.

The password standards are intended to help protect taxpayers from identity thieves who take over their software accounts and file fraudulent tax returns using their names and Social Security numbers.

Many states also have enacted their own new safeguards. In an effort to protect you, some states may request driver’s license numbers and release refunds only after verifying data or issue paper refunds. Visit your state’s tax agency web site to see if there are changes for 2016. (Although you may e-file your federal and state tax returns together, they are processed separately by the IRS and your state tax agency.)  Please note taxpayers will not need a driver’s license to file their federal return.

The tax software industry also will be sharing many new data elements with the IRS and the states which will help determine if the return is valid. The IRS continues to increase both the number and efficiency of the identity theft data models and filters that are used to identify potentially fraudulent returns. These pre-refund filters stop the vast majority of fraudulent returns. Additionally, the IRS continues to expand its partnerships with financial institutions to identity and stop fraudulent refunds.

The IRS, states and tax industry also will routinely share information about identity theft trends or new schemes so that all parties can react quickly and appropriately.

Increasing Efforts to Help Victims

The IRS understands that identity theft is a frustrating, complex process for victims. While identity thieves steal information from sources outside the tax system, the IRS is often the first to inform a victim that identity theft has occurred. The IRS is working hard to resolve identity theft cases as quickly as possible.

While the IRS has made considerable progress in this area, more work remains. Fighting identity theft is an ongoing battle as identity thieves continue to create new ways of stealing personal information and using it for their gain. Identity theft cases are among the most complex handled by the IRS. The IRS is continually reviewing processes and policies to minimize incidents of identity theft and to help those who find themselves victimized. Among the steps underway to help victims:

Centralizing victim assistance work: During 2015, the IRS centralized most of its victim assistance work within one function and created an Identity Theft Victim Assistance organization. The agency also is reviewing its process and procedures to better serve taxpayers and to help reduce the time it takes to resolve cases. A typical case can take 120 days to resolve, but complex cases can take longer.

IP PIN: The IRS Identity Protection PIN (IP PIN) is a unique six-digit number that is assigned annually to victims of identity theft. It helps show a particular taxpayer is the rightful filer of the return. For 2016, everyone with an IP PIN must have it entered on the return. This includes primary and secondary taxpayers as well as dependents. Please be aware: some states also may have new security PINs this year. If the IRS issued you an IP PIN you must use it to file your federal tax return.

IP PIN Pilot: The IRS will continue its IP PIN pilot program that allows taxpayers who filed tax returns last year from Florida, Georgia or the District of Columbia to opt into the IP PIN program.

Form 14039: Form 14039 is the Idenity Theft Affidavit is used to identify the IRS of identity theft. This form can found at In addition, if you feel you are a victim of identity theft, you can all call the Identity Protection Specialized Unit at (800) 908-4490.

Limited number of refunds electronically deposited: Starting in January 2015, the IRS put a limit on the number of refunds that could be electronically deposited into one financial account or prep-paid debit card to three. The fourth and subsequent refunds automatically will convert to a paper refund check and mailed to the taxpayer in approximately four weeks.

IRS Criminal Investigation

In the most recent three fiscal years, Criminal Investigation (CI) has helped convict approximately 2,000 identity thieves.

In fiscal year 2015, the IRS initiated 776 identity theft related investigations, which resulted in 774 sentencings through CI enforcement efforts. The courts continue to impose significant jail time with the average months to serve in fiscal year 2015 at 38 months — the longest sentencing being over 27 years.

The nationwide Law Enforcement Assistance Program (LEAP) provides for the disclosure of federal tax return information associated with the accounts of known and suspected victims of identity theft with the express written consent of those victims. There are now more than 1,100 state/local law enforcement agencies from 48 states participating. For FY2015, more than 6,700 requests were received from state and local law enforcement agencies.

The Identity Theft Clearinghouse (ITC) continues to develop and refer identity theft refund fraud schemes to Criminal Investigation Field Offices for investigation. Since its inception in FY2012, ITC has received over 10,750 individual identity theft leads. These leads involved approximately 1.72 million returns with over $11.4 billion in refunds claimed.

CI continues to be the lead agency or actively involved in more than 70 multi-regional task forces or working groups including state/local and federal law enforcement agencies solely focusing on identity theft.    


Tips to Keep Your Tax Records Secure; Protect Yourself from Identity Theft

IRS Security Awareness Tax Tip Number 8, January 11, 2016

If you’re still keeping old tax returns and receipts stuffed in a shoe box stuck in the back of the closet, you might want to rethink that approach.

The IRS has teamed up with state revenue departments and the tax industry to make sure you understand the dangers to your personal and financial data. Taxes. Security. Together. Working in partnership with you, we can make a difference.

You should keep your tax records safe and secure, whether they are stored on paper or kept electronically. The same is true for any financial or health records you store, especially any document bearing Social Security numbers.

You should keep always keep copies of your tax returns and supporting documents for several years to support claims for tax credits and deductions.

Because of the sensitive data, the loss or theft of these documents could lead to identity theft and have an economic impact. These documents contain the Social Security numbers of you, your spouse and dependents, old W-2 income and bank account information. A burglar could easily turn your old shoe box full of documents into a tax-related identity theft crime.

Here are just a few of the easy and practical steps to better protect your tax records:

  • Always retain a copy of your completed federal and state tax returns and their supporting materials. These prior-year returns will help you prepare your next year’s taxes, and receipts will document any credits or deductions you claim should question arise later.
  • If you retain paper records, you should keep them in a secure location, preferably under lock and key, such as a secure desk drawer or a safe.
  • If you retain you records electronically on your computer, you should always have an electronic back-up, in case your hard drive crashes. You should encrypt the files both on your computer and any back-up drives you use. You may have to purchase encryption software to ensure the files’ security.
  • Dispose of old tax records properly. Never toss paper tax returns and supporting documents into the trash. Your federal and state tax records, as well as any financial or health records should be shredded before disposal.
  • If you are disposing of an old computer or back-up hard drive, keep in mind there is sensitive data on these. Deleting stored tax files will not remove them from your computer. You should wipe the drives of any electronic product you trash or sell, including tablets and mobile phones, to ensure you remove all personal data. Again, this may require special disk utility software.

The IRS recommends retaining copies of your tax returns and supporting documents for a minimum of three years to a maximum of seven years. Remember to keep records relating to property you own for three to seven years after the year in which you dispose of the property. Three years is a timeframe that allows you to file amended returns, or if questions arise on your tax return, and seven years is a timeframe that allows filing a claim for adjustment in a case of bad debt deduction or a loss from worthless securities.  

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